AP automation built for asset-intensive operations

What holds asset-intensive AP teams back

• High-volume maintenance invoices
  Preventive maintenance, reactive repairs, and parts replacements generate a constant stream of invoices from service contractors and OEM suppliers. Manual processing can't keep pace with asset uptime demands.
• Capital project accrual gaps
  Project costs are committed long before invoices arrive. Without automated accruals tied to project milestones and purchase orders, AP teams carry unreconciled liabilities into reporting periods.
  
• Contractor payment complexity
  Field contractors, service providers, and specialist subcontractors operate on different rate cards, retention schedules, and payment terms. Managing them alongside regular suppliers stretches AP capacity.
• Incorrect charges and overcharges at scale
  Suppliers billing outside contracted rates, duplicate invoices for the same work order, and charges for services not rendered. Without line-level validation, overpayments accumulate undetected.
• No visibility into contract discounts and rebates
  Volume-based discounts and rebate agreements live in contracts, not AP workflows. Slow processing means discount windows close and rebate entitlements go unrealised.
• Disconnected field and finance operations
  Work orders are raised on-site, invoices arrive at head office, approvals sit with project managers across different locations. No single system connects the asset, the work, and the payment.
• Multiple entities and territories on separate systems
  Asset-intensive groups operating across regions often run separate ERPs per entity or territory. AP data is fragmented, and consolidated reporting requires manual aggregation.
• Spreadsheet-based compliance controls
  Invoice tracking, approval routing, and payment reconciliation managed in spreadsheets. No audit trail, no policy enforcement, no way to prove compliance at scale.
  
• Multi-currency and multi-jurisdiction tax handling
  International suppliers and cross-border operations mean invoices in different currencies with different GST, VAT, and withholding tax obligations. Manual handling compounds errors.
• Poor supplier experience
  Contractors and suppliers chasing payment status through email and phone. No self-service visibility into invoice progress, creating friction and damaging supplier relationships.