AP automation built for educational institutions at scale

What holds education AP teams back

• Campus-level budget delegation with central processing
  Departments and campuses control their own budgets but invoices are processed centrally. AP teams need to route every invoice to the right approver at the right campus without bottlenecks or misallocation.
• Decentralised invoice approval across sites
  Approvers are spread across dozens or hundreds of locations. Email-based approval chains create delays, lost invoices, and no visibility into where an invoice is stuck.
• Grant funding reconciliation
  Government grants, research funding, and program-specific budgets each have their own cost centres, reporting requirements, and audit obligations. Invoices need to be coded and reconciled against the correct funding source at capture.
• Automated GL coding across multiple cost centres
  A single institution can have hundreds of cost centres across faculties, campuses, and programs. Manual GL coding is slow, error-prone, and the most common source of rework.
• High email invoice volumes
  A large proportion of supplier invoices arrive by email in varying formats. Without automated capture, these sit in inboxes until someone manually enters them into the ERP.
• Legacy tools that don't deliver touchless processing
  Existing OCR and workflow tools that were implemented years ago but never achieved the straight-through processing rates needed at scale. They create extra steps instead of eliminating them.
  
• Thousands of active suppliers, limited AP headcount
  Education institutions manage broad supplier bases, from specialist equipment vendors to facilities contractors to office supplies, with small AP teams that can't manage the volume.
• Compliance and audit obligations
  Public funding means public accountability. Every invoice, approval, and payment needs a complete audit trail. Spreadsheet tracking and manual routing can't provide it.
• Poor supplier experience
  Suppliers chasing payment status through email and phone. No self-service visibility into invoice progress, creating friction and increasing payment inquiries.