“The implementation was remarkably smooth, our client’s teams working collaboratively with SpendConsole to deliver the program on time, on-budget, and meeting our business objectives.”
AP automation built for mining operations at scale
One platform to capture invoices from remote sites, process contractor payments, manage asset maintenance volumes, and enforce financial controls across every entity, project, and jurisdiction.
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Why mining AP breaks under operational pressure
Dozens of remote sites, thousands of contractors, and invoices tied to projects, work orders, and cost centres that change with every new operation. When AP can't keep pace with the volume and complexity of mining operations, you get delayed contractor payments, unreconciled project costs, and financial blind spots across distributed sites.
What holds mining AP teams back
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Remote site invoice captureInvoices originate from mine sites, processing plants, and field offices across dispersed geographies. Paper documents, scanned PDFs, and emailed invoices arrive through inconsistent channels with no standardised capture process.
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High-volume contractor paymentsMining operations depend on contractors for drilling, haulage, maintenance, catering, and site services. Each contractor has different rate cards, retention schedules, and payment terms. Managing them alongside material suppliers stretches AP capacity.
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Asset maintenance invoice volumesHeavy equipment, fleet vehicles, and plant infrastructure generate a constant stream of maintenance invoices from OEMs, parts suppliers, and service contractors. Manual processing can't keep up with the volume tied to asset uptime.
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Complex invoice allocation across entities and projectsA single invoice may need to be split across multiple corporate entities, project codes, work sites, and cost centres. Manual allocation is slow, error-prone, and the most common source of rework.
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Domestic and international supplier mixLocal contractors and global equipment suppliers invoice in different currencies, languages, and tax jurisdictions. Manual FX and tax handling compounds errors when done at mining volumes.
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Disconnected site and head office operationsWork orders are raised on-site, invoices arrive at head office, approvals sit with project managers across different locations. No single system connects the site, the work, and the payment.
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Legacy tools that don't deliver at scaleExisting OCR and workflow platforms that were implemented years ago but never achieved touchless processing rates. They digitise paper but still require manual validation, coding, and routing.
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Duplicate supplier records across entitiesThe same contractor or supplier appears under different records in different entities. Inconsistent payment terms, banking details, and compliance status across each.
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Invoice cycle times that damage supplier relationshipsInvoices taking two weeks or more to process. Contractors chasing payments, project managers chasing approvals, AP teams chasing exceptions. Everyone is waiting.
50%
Reduction in processing effort
80%
Straight-through processing rate
98%
AI extraction accuracy across formats and languages
How SpendConsole solves it. From site to settlement
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Connect contractors and suppliers across every site and entity
01
Connect contractors and suppliers across every site and entity
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Capture remote site invoices with precision
02
Capture remote site invoices with precision
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Resolve allocation and matching exceptions across entities
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Resolve allocation and matching exceptions across entities
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Settle payments across sites, currencies, and jurisdictions
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Settle payments across sites, currencies, and jurisdictions
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Gain visibility across sites, projects, and contractors
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Gain visibility across sites, projects, and contractors
Mining services
Mining Engineering Services
50%+
Reduction in invoicing
processing effort
Ian Walford
Group Treasurer
Why mining teams choose SpendConsole
SAP S/4HANA integration
Connects natively with SAP S/4HANA Public and Private Cloud, SAP Business Network, and legacy platforms. Enhances the existing ERP investment without migration.
8+ intake channels, zero contractor burden
Email, portal, PO Flip, EDI, API. Contractors and suppliers submit however works for them.
Built for multi-entity, multi-site allocation
Invoice splitting across entities, projects, sites, and cost centres. The allocation complexity that breaks generic AP tools.
Deployed across 25+ sites in 18 weeks
Remote sites, international operations, multiple ERPs. Full deployment without multi-year timelines.
FAQs
Automotive, transport and logistics, government, education, asset-intensive operations, and shared services. The platform is industry-agnostic at its core but configured for each vertical’s specific invoice formats, compliance, and matching complexity.
Invoices from any channel, email, portal, scan, EDI, API, are captured and processed centrally with 98%+ AI extraction accuracy. Site-level staff don’t need to manually enter or validate invoices.
Yes. AI-powered GL coding and allocation rules split invoices across entities, project codes, work sites, and cost centres automatically, eliminating manual splitting and rework.
Natively. Macmahon deployed SpendConsole with SAP S/4HANA Public Cloud and SAP Business Network. Invoices are captured, validated, matched, and posted back to SAP automatically.
50+ currencies with built-in FX handling. Tax validation, GST, VAT, withholding tax, at point of capture across multiple jurisdictions. Domestic contractors and international OEMs processed through the same workflows.
Macmahon reduced invoice cycle times from over two weeks to hours, cut processing effort by 50%+, and processes 34,000 invoices per AP FTE annually, deployed across 25+ sites in 18 weeks.
Take control of mining AP
See how SpendConsole handles the remote site complexity, contractor volumes, and multi-entity allocation mining AP teams deal with every day.