AP automation built for shared services at scale

One platform to standardise AP processes, handle intercompany invoices, and consolidate reporting across every entity, ERP, and currency.

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Why shared services AP stays manual

Shared services centres exist to centralise and standardise. But AP is often the last function to get there. Different entities submit invoices in different formats, on different ERPs, with different approval chains. The result is a shared services team doing manual work at scale instead of eliminating it.

What holds shared services AP teams back

No standardised AP process across entities

Each business unit has its own invoice formats, approval workflows, and coding rules. The shared services centre inherits all of them instead of replacing them with one consistent process.
Intercompany invoice complexity

Internal charges between entities create reconciliation bottlenecks. Without automated matching and elimination, intercompany invoices consume disproportionate AP effort relative to their value.
Multiple ERPs, no single view

Entities running SAP, Oracle, Dynamics, or legacy systems independently. The shared services team switches between platforms to process, approve, and post, with no consolidated visibility.
Manual exception handling at volume

Exceptions that would be manageable in a single entity multiply across dozens. Without centralised triage and routing, the same types of errors get resolved differently by different people.
Multilingual and multi-format invoices

Suppliers across regions submit in different languages, formats, and standards. Paper invoices, handwritten documents, PDFs, and e-Invoices all arrive through different channels.
Inconsistent supplier data

Supplier records duplicated and fragmented across entity-level ERPs. No single master to validate banking details, tax identifiers, or compliance status before payment.
Consolidated reporting gaps

CFOs need group-wide AP metrics, cycle times, exception rates, spend by entity, but the data sits in separate systems and requires manual aggregation.
Multi-currency payment processing

Paying suppliers across jurisdictions in different currencies with different tax obligations. Manual FX handling and tax mapping compound errors when done at shared services volume.
Slow onboarding of new entities

Every time the shared services centre absorbs a new business unit, it inherits another set of processes, supplier records, and workarounds. No repeatable playbook.
Limited visibility for entity-level stakeholders

Business units hand off invoices to shared services and lose sight of them. No self-service access to invoice status, approvals, or payment timelines.

70%+

Productivity improvement in AP operations

150,000+

Invoices processed annually

14+

Companies centralised on one platform

How SpendConsole solves it. Standardisation across every entity

Connect every entity and ERP into one AP control layer

Bring every entity, ERP, and supplier into a single control layer with one set of AP policies, regardless of how many business units the shared services centre supports.

Unified supplier master across all entities and ERPs, no duplicate records, no conflicting data
Standardised onboarding workflows that apply consistently to every new entity absorbed
Centralised profiles with tax identifiers, banking details, and compliance records
Free supplier portal, suppliers onboard themselves
Multi-ERP connectivity (SAP, Oracle, Dynamics, Sage)
Role-based access so entity-level stakeholders can track their own invoices without disrupting centralised workflows

Have one process, one supplier master, one set of policies, across every entity in the group.

Capture invoices across every entity, format, and language

Process every invoice format, language, and currency on arrival, then validate, code, and route automatically, whether it’s from an external supplier or an intercompany charge.

98%+ AI extraction across PDFs, scans, e-Invoices, handwritten documents, and 20+ languages
50+ currency support with built-in FX and tax jurisdiction mapping
GST, VAT, and withholding tax validation at point of capture
Automated GL coding, duplicate detection, and line-item extraction

From invoice arrival to coded and validated, one process for every entity, every format, every language.

Resolve exceptions consistently, regardless of entity

Match invoices, including intercompany charges, through a single exception management workflow that’s consistent across every business unit.

Automated 2/3/4-way matching with configurable tolerance thresholds per entity or invoice type
Intercompany invoice identification and matching for streamlined reconciliation
Duplicate detection centralised across all entities, no entity-level blind spots
Confidence-scored match outcomes
Policy-driven routing with escalation rules and SLA tracking
In-context exception communication with full audit trail across all entity-level workflows

The same exception gets resolved the same way, regardless of which entity it came from.

Settle payments with group-wide reconciliation built in

Move from matched invoice to executed payment with full compliance, audit readiness, and group-wide reporting built in.

Approval-gated payments with role-based controls across virtual cards, ACH, wire, and batch payouts in 50+ currencies
Automated reconciliation back to each entity’s ERP
Real-time tax validation (ATO, FTA, IRD) and non-compliant invoice rejection
PEPPOL e-invoicing compliance across AU, NZ, and UAE
Full audit trail from supplier onboarding through to payment
Consolidated group-wide dashboards, cycle times, exception rates, spend, and payment status by entity
Customisable reporting for finance leadership and entity-level stakeholders

Every transaction is traceable from onboarding to payment, with consolidated reporting across the entire group.

Gain visibility across every entity in the group

Get complete, real-time visibility across your shared services operation, from invoice capture through to payment, across every entity and ERP.

Real-time group-wide dashboards, cycle times, exception rates, spend, and payment status by entity, without manual aggregation
Intercompany reconciliation tracking by entity pair and transaction volume
Entity onboarding performance tracked as new business units are absorbed
AP performance benchmarks: cost per invoice, touchless rates, exception resolution times across all entities
Customisable reporting for finance leadership and entity-level stakeholders

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Multi-Industry Enterprise Group | Middle East

Shared services standardisation in the Middle East

14+

Companies Companies Centralised

“It is not easy to find a solution that can work in our region. Some tools have workflows but cannot read Arabic handwriting. Others integrate poorly with SAP or lack analytics. SpendConsole provided a complete, end-to-end solution that truly addressed our challenges.”

Mahmoud Ezzeldin

Financial Controller

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Why shared services teams choose SpendConsole

Multi-ERP connectivity

Connects natively with SAP, Oracle, Sage, and Dynamics. Entities stay on their own ERP while AP is standardised at the shared services layer.

Built for multilingual, multi-format intake

PDFs, scans, handwritten documents, e-Invoices, 20+ languages including Arabic. 8+ intake channels. Suppliers submit however works for them.

Centralised exception management

Confidence-scored exceptions routed to the right person with consistent resolution workflows.

Group-wide visibility from day one

Consolidated dashboards across every entity. Cycle times, exception rates, spend, payment status, without manual aggregation.

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Trusted by enterprise and government finance teams

“It is not easy to find a solution that can work in our region. Some tools have workflows but cannot read Arabic handwriting. Others integrate poorly with SAP or lack analytics. SpendConsole provided a complete, end-to-end solution that truly addressed our challenges.”

Mahmoud Ezzeldin

Regional Finance and Accounting Director | HSA Group
"We truly believe SpendConsole really wanted to understand our business. With the other players in the market, it felt like more of an off-the-shelf solution. SpendConsole took the time, understood our problem statements, and really understood our requirements."

Dion Morgan

Senior Vice President, Global Finance Operations | Toll Group
"As their first customer, I embraced the power of their AI automation software to enable us to consolidate all of our supplier invoices across our global business in one place. This helps prevent incorrect and duplicate payments and has improved our payables productivity by over 50%."

Brett Fulton

CEO | Fulton Francis
“The implementation was remarkably smooth, our client’s teams working collaboratively with SpendConsole to deliver the program on time, on-budget, and meeting our business objectives.”

Ian Walford

Group Treasurer | Macmahon
“SpendConsole significantly improves our processing times and minimises our risk of incorrect payments.”

Brendan Francis

Founder and CEO | PRAAS
“SpendConsole significantly improved our control over finance and AP processes, and reduced dependency on individual resources, enabling strategic decisions and unlocking productivity.”

Jonathon Porcelli

General Manager (Financial Control) | Mitsubishi Motors Australia
“The SpendConsole team is supportive, collaborative and delivers outcomes that meet our organisation’s needs.”

Amina Bello

Director – Shared Services Integration | TAFE NSW

FAQs

Automotive, mining, government, education, and asset-intensive operations. The platform is industry-agnostic at its core but configured for each vertical’s specific invoice formats, compliance, and matching complexity.

Intercompany invoices are identified at capture and routed through dedicated matching and reconciliation workflows. This separates them from external supplier invoices and reduces the manual effort typically required for intercompany elimination.

Yes. SAP, Oracle, Dynamics, and other systems connect into a single AP control layer. Each entity keeps its ERP while invoices are processed, matched, and posted centrally.

AI extraction supports 20+ languages — including handwritten Arabic — across PDFs, scans, e-Invoices, and paper documents. 98%+ accuracy regardless of format or language.

HSA Group centralised 14 companies on one platform, processing 150,000+ invoices annually with a 70%+ productivity improvement. Invoice processing time dropped from three days to minutes.

Standardise AP across your shared services centre

See how SpendConsole handles the multi-entity complexity, intercompany invoices, and consolidated reporting shared services teams deal with every day.