Stop wasting hours on manual invoice processing

AP automation is about using software to handle the tasks in managing your organisation’s bills and payment process. It covers everything from receiving invoices and entering data to approving payments and making them. By automating these tasks, you can save time, cut down on mistakes, and work more efficiently.

An AP automation software makes things smoother by handling repetitive tasks like data entry, matching invoices to purchase orders (POs), and sorting out approvals. This lets your AP team focus on bigger things, like checking out spending and chatting with suppliers. Automation also means fewer mistakes and faster processing, from getting an invoice to paying it.

Definitely. AP automation software is great at making invoice processing simpler. It can automatically grab and pull out data from invoices, match invoices to purchase orders (POs) and receipts, and send them off for approval. This cuts down on manual data entry and makes sure invoices are processed quickly and correctly.

While traditional OCR simply scans text from documents, SpendConsole’s AI-powered system understands context and learns from patterns. Our intelligent invoice recognition can handle structured and unstructured formats across multiple languages and currencies, automatically extracting relevant data even from handwritten invoices or complex layouts. The AI continuously improves its accuracy by learning from your specific invoice types and supplier formats, achieving over 99% accuracy in data extraction.

SpendConsole integrates seamlessly with major ERP systems, including SAP S/4HANA (both on-premise and cloud), SAP ECC, Oracle NetSuite, Microsoft Dynamics 365, Workday Financials, and other leading enterprise systems. Our integration approach maintains real-time data synchronization, ensuring your financial records are always current while allowing you to continue using your existing ERP for reporting and analysis.

SpendConsole delivers real-time dashboards showing cash flow trends, supplier performance metrics, and AP efficiency indicators. Our AI-powered spend classification automatically categorizes expenses for better reporting, while predictive analytics help with cash flow forecasting and identifying opportunities for early payment discounts. The platform tracks key performance indicators like processing cycle times, exception rates, and compliance metrics, providing actionable insights for continuous improvement.

Bringing in AP automation can lead to big cost savings. By cutting down on manual data entry and automating invoice processing, you can reduce labour costs. Automation also helps you avoid late payment fees and take advantage of early payment discounts. Plus, the increased accuracy of automated processes reduces the risk of costly errors.

AP automation takes the accounts payable team away from time-consuming manual tasks, letting them focus on more strategic activities like managing supplier relationships and optimising cash flow. This shift in focus can lead to increased productivity and a more strategic approach to managing your organisation’s finances.

Yes, AP automation is a key part of moving towards a paperless accounts payable process. By turning invoices digital and automating the workflow, you can get rid of the need for physical paper documents. This not only reduces clutter and storage needs but also makes it easier to search for and retrieve invoice information when needed.

SpendConsole automatically maintains complete audit trails for all transactions and ensures compliance with internal policies through configurable business rules and approval workflows. The platform performs automated tax calculations for cross-border transactions and maintains digital records that simplify audit processes. Compliance reporting is built into the system, making it easy to demonstrate adherence to financial regulations and internal governance requirements.

SpendConsole provides suppliers with a self-service portal where they can submit invoices, track payment status, and update their information without needing to contact your AP team. Suppliers can choose their preferred invoice submission method, whether through email, online portals, or direct system integration. Faster processing and payment times improve supplier relationships, while clear communication about invoice status reduces inquiry volumes and administrative burden on both sides.