Automate payment reconciliation and focus on growth

SpendConsole offers flexible payment options, including virtual payment cards from a network of over 75 global issuers, traditional bank transfers and ACH payments, corporate expense and procurement cards with automated coding, international wire transfers with multi-currency support, and integration with your existing payment providers. This flexibility ensures you can choose the payment methods that work best for your suppliers and cash flow requirements while maintaining automated reconciliation across all channels.

Automated payment reconciliation eliminates manual matching of payments to invoices and purchase orders. SpendConsole automatically matches payment transactions from banks, virtual cards, and other payment methods to the corresponding invoices and ERP entries. The system handles currency conversions, identifies discrepancies, and provides exception reports when manual review is needed. This automation reduces reconciliation time from days to hours while improving accuracy and audit trails.

Virtual cards provide enhanced security since each card is unique to a specific transaction, better fraud protection with limited exposure and automatic expiry, detailed transaction data that enables automatic reconciliation, potential rebates and rewards from card programs, improved cash flow through extended payment terms, and elimination of check processing costs and risks. Virtual cards also provide suppliers with immediate payment capability while giving you extended payment terms.

SpendConsole supports multi-currency operations with automatic currency detection from invoices, real-time exchange rate management and conversion, currency hedging options for large transactions, and consolidated reporting across all currencies in your base currency. The system can handle payments in suppliers’ local currencies while maintaining your accounting records in your preferred currency, with complete audit trails of all currency conversions and associated costs.

SpendConsole maintains enterprise-grade security, including PCI DSS compliance for card payment processing, ISO27001 certification for overall security management, encryption of all payment data both in transit and at rest, fraud detection and prevention algorithms, and secure API connections with banking partners. All payment processing through SpendConsole follows industry best practices with comprehensive reinforcement.

SpendConsole offers extensive financial reporting, including real-time cash flow dashboards, payment performance analytics, supplier payment trends and behaviors, spend analysis by category, department, or project, early payment discount utilization tracking, expense tracking reports, and customizable financial reports for management and compliance. All reports can be automated and distributed to stakeholders, with drill-down capabilities for detailed analysis.

Digital payments provide significant cash flow benefits, including extended payment terms through virtual cards while suppliers receive immediate payment, early payment discount optimization through faster processing, better cash flow forecasting with automated payment scheduling, reduced payment processing costs compared to checks and manual methods, and potential rebates and rewards from payment card programs. These benefits often provide measurable improvements to working capital management.

Suppliers appreciate digital payments because they receive faster payment processing compared to checks, have multiple payment options to choose from, get real-time visibility into payment status, experience reduced administrative burden for payment tracking, and benefit from secure payment methods that reduce fraud risk. The self-service portal allows suppliers to track payments and resolve any issues quickly, improving their overall experience working with your organization.

No, SpendConsole is designed to accommodate suppliers regardless of their technical capabilities or preferred payment methods. Suppliers can continue using their existing banking relationships and processes while benefiting from faster, more secure payments. Whether they prefer to receive virtual card payments, direct deposits, or traditional methods, our platform can accommodate their preferences while providing you with automated reconciliation and controls.

Yes, SpendConsole supports complex organizational needs, including multiple legal entities with separate payment processing, consolidated reporting across all entities, different approval workflows for different divisions, multi-currency capabilities for international subsidiaries, and centralized control with distributed execution. This flexibility makes it ideal for organizations with complex structures or those planning expansion into new markets or business units.